Usage & Billing

The usage and billing system provides transparent cost monitoring, flexible billing options, and real-time resource tracking to help you manage project costs effectively.

Understanding Project Limits

Projects operate within resource limits that affect functionality and billing:

Storage Limits

Free Tier Storage

• 100MB of file storage per project
• Suitable for document storage and small files
• Warning notifications at 80% capacity
• Upload restrictions when limit is reached

Pay-as-you-go Storage

• Unlimited file storage capacity
• Billing per GB of additional storage used
• Transparent pricing with real-time cost tracking
• No restrictions on file uploads

User Limits

Free Tier Users

• Up to 5 users per project
• Includes both direct members and team assignments
• Warning notifications when approaching limit
• Restrictions on adding new team members

Per-User Billing

• Unlimited users with monthly per-user charges
• Automatic billing adjustments as team changes
• Real-time cost calculations
• Flexible team scaling

Real-Time Usage Monitoring

The Usage & Billing tab provides comprehensive resource tracking:

Current Usage Display

Storage Consumption

• Total files and storage used
• Percentage of limit consumed
• Largest files and storage trends
• Projected monthly storage costs

User Count Tracking

• Total project members (direct + team-assigned)
• User addition/removal history
• Current month billing projection
• Cost per user breakdown

Usage Alerts and Notifications

Automatic Warnings

• Notifications at 80% and 95% of limits
• Email alerts for administrators
• In-app warnings before limit exceeded
• Cost impact notifications for team changes

Enabling Pay-as-you-go Features

When you approach resource limits, you can enable flexible billing:

Cost Management and Control

Billing Controls

Feature Toggles

• Enable/disable billing features independently
• Storage billing without user billing (or vice versa)
• Revert to free tier limits if needed
• Granular cost control

Usage Optimization Strategies

Storage Optimization

File Management

• Regular cleanup of unnecessary files
• Archive completed project documents
• Compress large files when possible
• Monitor file type distribution

Team Efficiency

User Management

• Regular audit of team membership
• Remove inactive or unnecessary users
• Optimize team assignments vs. direct members
• Monitor user activity and engagement

Billing Integration

Time Tracking Integration

Revenue Tracking

• Project earnings vs. resource costs
• Profitability analysis per project
• ROI calculations
• Client billing vs. internal costs

Billing Notifications

Alert Types

Usage Warnings

• Approaching storage or user limits
• Unexpected cost increases
• Budget threshold notifications
• Monthly billing summaries

Notification Settings

Customizable Alerts

• Configure notification thresholds
• Choose alert recipients
• Set notification frequency
• Email vs. in-app preferences

Best Practices

Cost Management

Regular Monitoring

• Weekly review of usage and costs
• Monthly analysis of spending trends
• Quarterly team membership audits
• Annual billing strategy review

Budget Planning

• Set realistic project budgets including resource costs
• Plan for team growth and storage needs
• Factor resource costs into client pricing
• Build cost monitoring into project workflows

Resource Optimization

Storage Management

• Implement file naming conventions
• Regular cleanup of old or unnecessary files
• Use appropriate file formats and compression
• Archive completed project materials

Team Management

• Only add users who actively need project access
• Regular review of team member activity
• Optimize between direct members and team assignments
• Plan team scaling to optimize costs

Value Analysis

ROI Monitoring

• Ensure project value exceeds resource costs
• Track productivity gains from project features
• Monitor team efficiency improvements
• Calculate total cost of ownership

Client Billing

• Include resource costs in client project pricing
• Provide transparent cost breakdowns
• Use time tracking data to justify billing
• Demonstrate value through project analytics

The usage and billing system provides complete transparency and control over project resource costs while enabling flexible scaling as your projects grow.